Short answer: Use one row for each unique combination of garment style, fit range, colour, size, artwork version and print locations. Record a whole-number quantity and a status. Sum confirmed rows separately from pending selections and proposed spares, then save a dated version before sharing it for a quote.
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Download and replace the illustrative rows
Open the CSV in a spreadsheet app or a text editor. The included rows are illustrative: replace them with your actual style and size choices before sharing.
Download the group-size template (CSV)No form or email required.
The CSV is a planning aid, not an order submission. Save your own copy and send the confirmed breakdown through the agreed quote process. The sample uses generic style references and does not describe ANCO stock.
| Field | Meaning | Check |
|---|---|---|
| status | confirmed, pending or proposed-spare | Only confirmed rows belong in the confirmed total |
| style_ref / fit_range | Exact garment and adult/youth or other fit family | Never merge different ranges because their size letters match |
| colour / size | Confirmed manufacturer colour reference and selected size | Use the actual style's chart |
| artwork_version / print_locations | Approved design reference and locations | Separate rows when the design or locations differ |
| quantity | Whole number of pieces represented by the row | No ranges, fractions or hidden spare percentage |
| notes | Unresolved question or deliberate allocation | Keep private details out unless they are necessary |
Illustrative example: 24 confirmed pieces and two pending choices
Filter by status before adding
Illustrative example · Not a documented customer order
The sample has confirmed quantities of 6, 8, 6 and 4 across four sizes in one generic adult style. The confirmed total is 6 + 8 + 6 + 4 = 24. A separate row records 2 wearers whose size choices remain pending.
Another row proposes 2 spares. Neither the pending row nor the proposed-spare row belongs in the 24 confirmed pieces. If the coordinator later approves those spares with actual sizes, their status and specification are updated before recalculating the confirmed total.
Use your spreadsheet's filter to view only confirmed rows, then check the quantity sum. Also inspect the rows themselves: a correct sum cannot reveal that a youth medium was accidentally combined with an adult medium.
Keep the chart and version attached to the record
The BELLA+CANVAS measurement sheet and Independent style-sheet index illustrate why sizes belong to specific styles and constructions. Use the current chart for the proposed garment and recheck selections after a substitution.
- Replace all illustrative rows and generic style references with actual choices.
- Keep unresolved choices pending instead of guessing a size.
- Check that each row has one garment, fit range, colour, size and artwork combination.
- Reconcile the confirmed quantity sum against the wearers and approved spares.
- Save a dated filename and identify the coordinator.
- When changes occur, send the replacement version with a short list of changed rows.
Use the record in the quote and final approval
Bring the breakdown to ANCO's custom-apparel service with the original artwork and requested date. A changed file does not automatically change an order already approved for production; ask about the current stage before relying on a revision.
Use the cost-factor comparison to keep quote scopes equivalent. Before final sign-off, reconcile the garment rows with the artwork proof checklist.
Sources and scope
Manufacturer examples explain specific products and do not confirm ANCO stock, equipment or suppliers. ANCO reviews the proposed garment, artwork and order before confirming suitability.