Short answer: Define the team's main message and garment context, then list every logo, name and role label with its approval owner. Agree the hierarchy and locations before final artwork preparation. Keep personalized text and sponsor versions attached to the correct garment rows, and approve a specific final proof version.
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Write the brief before arranging the artwork
- State the primary message: team identity, event, role or another defined purpose.
- Record the proposed garment colours and adult/youth or other fit ranges.
- List every supplied logo and the version authorized for use.
- Agree what should be prominent and what can be secondary.
- Name each requested location and any separate artwork-size variants.
- Identify optional names or identifiers and who confirms their exact text.
A design conversation is easier when the group first agrees what the shirt needs to communicate. Avoid resolving a disagreement about sponsor prominence by shrinking every element until nothing reads clearly.
Assign approvals by content
| Content | Approval owner | Check |
|---|---|---|
| Team crest or identity | Team's authorized representative | Correct master and permitted colour version |
| Sponsor logos | Each sponsor's designated contact | Current file, proportions and authorized treatment |
| Event wording | Event coordinator | Name, date and wording exactly as intended |
| Individual names | Wearer or guardian, then final coordinator | Spelling, case and association with the garment row |
| Final layout | One authorized order approver | Dimensions, locations, garment and all resolved content |
A sponsor's silence is not a design approval. Keep unresolved permissions or versions visible so the final approver knows what remains open.
Preserve the editable text and inspect the delivery copy
Adobe explains that outlining text converts it to paths. Keep an editable master so a corrected name or date can be changed properly. If an outlined delivery copy is prepared, verify the text before and after conversion rather than relying on the filename.
The STAHLS artwork specification illustrates why fine detail, background treatment and printed colour need process-specific review. It is not a universal ANCO file-acceptance rule or a promise of a screen-to-print colour match.
Illustrative example: a recreational team's crest and names
Illustrative example · Not a documented customer order
The team approves its crest once. Each wearer then confirms the exact name attached to their garment row, and the sponsor supplies the authorized logo version. The coordinator checks all three approvals before requesting the final layout.
A late spelling correction creates a new named artwork version. The final approver reviews that revised proof instead of replying “approved” to an earlier image in the message thread.
Connect the design to the order record
Send the brief and original files with your team shirt request. Ask ANCO to review the garment, locations and requested variants before treating the design as production-ready.
Use the event-order checklist for quantities and distribution. If the shirts identify volunteers or will also be sold, work through the volunteer and fundraiser allocation guide so those different uses stay clear.
Sources and scope
Manufacturer examples explain specific products and do not confirm ANCO stock, equipment or suppliers. ANCO reviews the proposed garment, artwork and order before confirming suitability.