# Event shirt order checklist

ANCO Apparel & Uniforms — editable planning resource
Version: 2026-09-19
Guide: https://www.ancoapparel.com/guides/event-shirt-order-checklist

This worksheet coordinates decisions. Dates, garment availability and production
feasibility require confirmation with ANCO; completing it does not place an order.

## Event and owners

- Event / organization:
- Event date:
- Required in-hand date (allow for your travel, sorting or distribution):
- Order coordinator / contact:
- Authorized garment and quote approver:
- Artwork / sponsor approval owner:
- Distribution lead:
- Worksheet version / date:

## Garments and quantities

- [ ] Exact style, colour and fit ranges identified, or open choices listed.
- [ ] Correct style charts supplied to wearers or guardians.
- [ ] Participant commitments recorded by style, colour, size and artwork version.
- [ ] Volunteer garments recorded separately.
- [ ] Pending sizes remain pending; none assigned by guess.
- [ ] Spares have deliberate sizes, quantities, purpose and an approval owner.
- [ ] Optional resale stock remains separate from confirmed commitments.
- [ ] Row totals reconcile with promises made to participants.

Confirmed participant pieces:
Confirmed volunteer pieces:
Approved spare pieces:
Approved optional stock pieces:
Total confirmed pieces:
Pending decisions (excluded from a final confirmed breakdown):

## Artwork and proof

- [ ] Original artwork collected; sponsor versions and permissions confirmed.
- [ ] Event wording, dates and names checked against the approved list.
- [ ] Each print location and proposed physical dimensions stated with units.
- [ ] Youth/adult or other artwork variants mapped to the correct garment rows.
- [ ] Technical artwork and garment suitability reviewed with ANCO.
- [ ] Exact final proof version recorded below.
- [ ] Unresolved items cleared before final approval.

Approved proof version:
Approval owner / date:
Changes since the last version:

## Schedule and handoff

- [ ] Requested in-hand date communicated to ANCO.
- [ ] Feasibility and arrangements confirmed before the organizer relies on them.
- [ ] Someone is responsible for checking the order against the approved record.
- [ ] Sorting groups and collection instructions are prepared.
- [ ] Volunteer allocations and spares are separated from participant handouts.
- [ ] Uncollected pieces / leftover stock have an organizer-defined plan.
- [ ] The distribution lead has the current approved breakdown.

## Open decisions

| Item | Owner | Internal decision date | Resolution / version |
| --- | --- | --- | --- |
| | | | |
| | | | |
| | | | |